Robert’s Rules of Order

For Fair and Orderly Meetings: 

Robert’s Rules provides common rules and standard parliamentary procedures for deliberation and debate in order to place the whole membership on the same footing and speaking the same language. The conduct of ALL business is controlled by the general will of the whole membership – the right of the deliberate majority to decide. 

Robert’s Rules provides for constructive and democratic meetings, to help, not hinder, the business of the assembly. Under no circumstances should “undo strictness” be allowed to intimidate members or limit full participation.

The fundamental right of deliberative assemblies requires all questions to be thoroughly discussed before taking action. The assembly has the final say.

Organizations follow a fixed order of business:

1.Call to order
2.Roll call of members present
3.Reading of minutes of last meeting
4.Officer reports
5.Committee reports
6.Special orders – important business previously designated for  consideration at this meeting.
7.Unfinished business
8.New business
10.     Adjournment

The method used by members to express themselves is in the form of motions using the following procedure:

1.   A proposed action is brought to the table in the form of a motion.  Wait for someone to second the motion, or     the chair will call for a second.  If there is no  second to a motion, it is lost. 

2.   When someone seconds the motion, debate can only begin when the Chair  has stated the motion or resolution and asked “are you ready for the question?” If no one raises a question, the Chair calls for a vote.

3.   If a question is raised, wait to be recognized and direct all remarks to the Chair. Remarks must be courteous       in language and deportment – avoid all personalities, never allude to others by name or to motives.  

4.   No member can speak twice to the same issue until everyone else wishing to speak has spoken to it once.

5.   Once all remarks have been stated, the Chair calls for a vote.

6.   The motion carries with a majority vote.  Remember, community good supersedes that of the individual.